TT pilots meeting questions

[Bob Reeves]

We have a fairly large church next door to the flying field which would be very convenient for the pilots meeting. Take a break from practice flights and walk over to the church for the meeting.

I need to call and see if we can rent a room for the Team trials pilots meeting but never having been to a TT I have a couple questions.
Understand it is usually held Friday evening?
How many people usually attend?
What time should it start and how long does it normally take?

Thanks
Bob Reeves
Tulsa Gluedobbers

[Dave_Trible]

Bob the last few meetings were around 2:00 on Friday.  They take about two hours.  You can expect 60 or so since the pilots usually have wives with them and also a number of spectators attend as well as all the judges.  Maybe better say possible 60-80.  More family tends to come to the Trials than the Nats,  possibly because it’s a short duration trip.

Dave

[frank williams]

Bob,

For the pilots meeting you should have it start shortly after lunchtime on Friday to give yourself time for preparation activities.  It may last two hours and you have stuff to do after the meeting. 

You need an area large enough to accommodate the contestant’s planes for processing.  You can have the planes brought in one by one and then returned outside, so you don’t have to have to contain all the planes at once in the room. 

You will weigh the planes during the meeting, go over local rules, FAI rules questions, draw for circles and flying order, discuss circle procedures, and lay out contingency plans.  You will print copies of the flight order for the next days flying and pass them out to the contestants.  You will also print a special flight order list for the pull testers.  After the pilots meeting the judges may use the room for an hour or so for a meeting to go over scoring (pilots can attend but are not to participate).  After the pilots meeting the flyers will most likely go back to practice. 

While the judges meeting is going on, you and your helpers will be entering the weight and flight order data into the program and printing score sheets and posters for Saturday’s flying.  Printing the score sheets could take about an hour.  You will need to take a program stick to FedEx Kinkos to print the big scores poster. 

All together you will probably need the room for at most four hours.  I think for the 2017 trials we rented the room for four hours and just barely made it due to some printer jam problems.

Frank

[Bob Reeves]

Thanks guys, exactly the info I needed.