It sounds like you have pretty much everything lined out except for the separate components? The regional office for VP Fuels is in Terra Haute, Indiana, just right down the road. They offer a 5-/50 nitro/methanol product that had been mentioned here before when discussions come up about mixing your own fuel. It might be worth contacting them to see if they can offer materials at some sort of discount as a way of sponsoring the event? I know it pays to shop around. I was looking for a local VP Fuels dealer that might keep this 50/50 product in stock or could reliably order it in in a timely manor when needed. The 50/50 fuel mix retails for $179 but I found it significantly cheaper by contacting the regional office in Terre Haute and asked about local dealers, and he gave me the number for a home heating oil company about an hour south of me. They offered me the 50/50 fuel mix, ( which they said they stock) for $153.12 for the 5 gallon can, I think it was and their methanol was 4.50 a gallon and you provide your own container.. The other shops I checked for the 50/50 mix were all at full retail on it and needed to order it in with a 2 week lead time minimum. Other shops in the area ranged from $6 to $8.50 a gallon for methanol. I would think with Muncie being in the middle of farm country, prices for methanol might be more moderate at some of the "mom and pop" stores and that the 50/50 mix would simplify the process some. The only component I didn't check on was oil, as I had accumulated a big supply of Klotz and castor oil over the years and really didn't need to buy any at this point in time. The close proximity to Indy and or VP Fuels in Terre Haute and the racing activities near those may yield some good prospects for getting the best price you can
Good luck with everything,
Dan McEntee